How to Set up an Appointment Online

Setting up an appointment for the writing center online is convenient and fairly simple, but it can be somewhat confusing. These appointments, while set up online, are for you to come to the writing center in person. If you are an off-campus student, you may set up an online appointment in which you send your paper electronically to be reviewed by a tutor. On-campus students must come to the center in person.

If you have any issues with the following steps, you can call the writing center using this number: 745-5719.

We also welcome walk-ins, but keep in mind that you are not guaranteed an appointment at the time you come in if our tutors are busy.

Logging in to TutorTrac

To set up an appointment online, you’ll need to log in to TutorTrac. An easy way to do that is to go to the WKU Writing Center Webpage here:

Then, you can click on “Make an Appointment” in the left sidebar menu. This will take you directly to TutorTrac.

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Writing Center Webpage

Once you are in TutorTract, you will log in using your NetID and password. This will take you to the the Main Menu.

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TutorTrac Log in Page

In the Main Menu, you can see your upcoming appointments. On the left side, lick on “Search Availability” to browse appointment times.

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TutorTrac Main Menu

Setting up an Appointment 

On the availability page, under “Center,” click on the drop-down menu to select “Writing Center.” Then, select “Writing Center Assistance” under “Section.” Finally, make sure the dates align with when you wish to set up an appointment and click “Search.”

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Availability Menu

The available time slots will appear along with the tutors who can be scheduled. Select a day and time from the green slots that works for you. All times are thirty minute increments.

Once you have clicked on the time slot you prefer, a box will appear requesting more information.

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Available Time Slots

Make sure that the “subject” says “Writing Center Assistance.” This should happen automatically if you selected this subject in the last step.

In the “notes” box, provide any information you think the tutor should know. This helps us prepare for your appointment. Some things you might include are the class you are writing for, your professor, an assignment description, and/or what you are specifically wanting help with.

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Finally, select “Save.”

Your appointment has been set. You will receive a verification email with the details of your appointment, and you can also review this on the TutorTrac Main Main Menu page.

You are only allowed to set up one appointment at a time. The maximum appointments for one week is two.

Canceling an Appointment 

If you wish to cancel your appointment, please call or email the writing center. Several late or missed visits may result in you not being able to return to the writing center, so make sure you come on time or cancel if you can’t make it.

Setting up an Online Appointment 

Online appointments are for off-campus students. Tutors will look over your papers electronically and email you the papers back with comments.

Online appointments can be set up here:

Fill in the form on this page, making sure that your attached file is in Word Doc (.doc or .docx), Rich Text (.rtf), or Text (.txt) format.

Most importantly, in the Assignment description box, please provide as much information as you can so that tutors know exactly what to look for. You might include, for instance, the required paper format or page count, the writing prompt, and/or what your professor is looking for.

Need more help?

This video describes everything covered above with audio and visual examples:


Where to write at WKU

By Abby Ponder

We all know that starting a paper is often the most difficult part of writing the paper. In fact, we’ve covered it in great detail on this very blog. At the end of the day, though, we all have our own spaces and places to tell our stories; however, if you’re wanting to stay on campus for your writing days, we’ve got a couple suggestions for you.

Your Dorm (or home)

It seems pretty self-explanatory, but some people write their best work from the comfort of their own room.

There are obvious pros to writing in this location: (1) you’re comfortable, (2) you don’t have to deal with people distracting you from writing, and (3) you’re familiar with the space and everything in it. Let’s be honest, it’s also really convenient–especially when you’ve procrastinated until the night before the paper’s due. Not that you’d ever do such a thing, though, right?

But, at the same time, these pros can sometimes be cons. Being comfortable might mean you’re more easily distracted or tempted to take a nap. Plus, if your roommate or friends from down the hall are hanging out, you’re more liable to be distracted by them than hearing a stranger order a cup of coffee or rant about the latest Scandal episode. Who knows, in your own room you might even watch that Scandal episode yourself.

Really, whether or not your dorm (or home) works well for your writing depends on your personality and your ability to concentrate. Test it out and use your best judgment.


Helm/Cravens Library 

This seems like the most obvious place, of course. It’s quiet. Or, at least, it’s supposed to be quiet. (Cough.) There are seemingly endless floors–nine, nine floors–and endless rows of books and shelves. Some of the shelves even move! The cubbies of desks sprinkled throughout the perimeter of each floor are also especially appealing if you like to be alone with your thoughts. Or you can use the computer lab on the fourth floor in Cravens. There are usually plenty of computers available, and it’s one of the best places to go if you need to concentrate and thrive off people’s judgment to keep you off Facebook.

Plus, if you’re working on your paper between 4:00 p.m. to 9:00 p.m., then stop by and see us at our Cravens’ location. We’ll be hanging out at the reference desk.

Ultimately, the library is a wonderful place to write. Generally it’s even my first choice! Unless, of course, it’s final weeks. And then you might have to fight for that spot, buddy.


Starbucks/Einstein’s/Java City

Nothing breeds productive thoughts like the smell of brewing caffeine in the air. For some people (myself wholeheartedly included), a coffee shop is the undisputed best place to write. There’s enough hustle and bustle to stifle the silence, but you can also do your own thing with a nice cup of joe by your side. It’s a great environment! Plus, you can also feel really mature as you sip that latte and type away.

Just keep in mind that if you’re camping out in your fave coffee shop for a few hours at a time, you should actually buy something while you’re there. (This is also especially true for coffee shops off campus.)

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The Colonnade (or anywhere outside, really) 

Now that we’re nearing spring and the weather is warming up, writing a paper outside is an ideal idea-churning location. What better place is there to feel an idea sprout from your pen and see words blossom on your screen? Whether you’ve got a hammock, a blanket, or a spot on the Colonnade steps, you’re guaranteed to be writing in comfort and style.

Fair warning, though, that comfort and style might be a little too distracting.

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Mass Media and Technology Hall 

If you enjoy writing on desktop computers, then MMTH is the place for you.

It’s also the place for you if you need people’s judgment to keep you on task but find the quiet of the library stifling.

Conversely, if noise bothers you, then you might want to reconsider. Either way, though, it’s an excellent place to print that paper off before class. And if you’re not already using WebPrint from your laptop, now is the perfect time to start…


So, where are your favorite places to write? Share in the comments below! And good luck as you move forward with those papers, my friends. Don’t forget that the WKU Writing Center is here to help you with the paper writing process. Give us a call at (270) 745-5719 to set up an appointment today.


The WKU Writing Center and the Commons at Cravens

by Abby Ponder 
You’ve already scheduled your appointment, and so you begin making your way towards Cherry Hall 123 with your paper in hand. You’re ready to go! When you get to the top of the hill, though, you realize that the door is shut and no one is home. So, what do you do now? You thought you were supposed to have an appointment?
Well, you’re right–you do have an appointment. But if that appointment is scheduled at a time after 4pm, there’s a very good chance that you are in the wrong location.
A few semesters ago, the WKU Writing Center introduced an additional location that is found at the reference desk in the Commons at Cravens. While the Writing Center in Cherry Hall 123 does close for the day at 4pm, the Cravens location opens its metaphorical doors right at 4:00 and remains in business until 9pm. Cravens allows students to continue to seek guidance on their papers at later hours, and at a location that is central to campus for students who may not be able to get up to Cherry Hall during the day.
Consequently, students scheduling appointments should always be mindful to double check where the appointment will be meeting to avoid confusion and missed appointments. (When in doubt, check your confirmation email!)
So, here you are, ready for your appointment. You’re in Cherry Hall and it’s already 4:10; there’s no way you can make it down to Cravens, you may think. If you’re worried about missing an appointment, send us an email at and we’ll work to address the problem. And remember, scheduling an appointment is easy to do. Just go to and click “appointment scheduler.” From there you’ll be prompted to log in (using your WKU NetID and password) and then schedule an appointment at your convenience.We hope to see you soon!

This post was originally published on September 29, 2014.